Who will be collecting your personal and sensitive information
Your personal information will be collected by ACOS Personnel, 7/4a Meridian Place Bella Vista NSW 2153 for its own use and on behalf of other members of the ACOS Group Pty Ltd who might require access to your personal and sensitive information in connection with your work placements. Your personal information will be held by ACOS Personnel, at the address 7/4a Meridian Place Bella Vista NSW 2153. Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members.
How to contact us If you wish to contact us about your personal information you should contact our Privacy Co-Ordinator at our office address 7/4a Meridian Place Bella Vista NSW 2153 during normal office hours which are 8.30am to 5pm. If you need to contact us about your personal or sensitive information urgently outside normal office hours you should contact Privacy Co-Ordinator by email; firstname.lastname@example.org or by phone on 0288248488
Personal information about you that we collect from others We collect personal information about you from other people including referees, previous employers, professional registration authorities, educational institutions, who may be in a position to provide us with information that we may use to assess your suitability to be placed in or continue in positions that you may be offered. If we reasonably believe that your being in, or remaining in, a position might present a risk to your health and safety or to that of others for whose health or safety we are responsible, we may collect relevant personal information (including health information) that will allow us to manage that risk.
Legal requirements for personal information Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration and laws for the protection of certain classes of people (such as children or the elderly) may require that we collect certain types of information (including criminal history and evidence of your right to work) from you that is relevant to the position/s for which you may be applying. The following Australian laws require or authorise our collection of personal information from you:
- Migration Act 1958 (C’th) and Migration Regulations 1994 (C’th);
- Private Employment Agents (Code of Conduct) Regulation 2005 (Qld);
There may be cases where our duties require us to obtain and disclose certain types of personal information relevant to specific jobs. When requesting information of this type we will tell you whether the supply of that information by you is mandatory or voluntary.
If you do not give us all or part of the information we need
- we may be limited in our ability to locate suitable work for you;
- we may be limited in our ability to place you in work;
- we might decline to represent you in your search for work or put you forward for particular positions.
Your personal information will be used in connection with:
- our assessment of your suitability for registration with us;
- the necessary validation (including from appropriate third-party sources) of your resume, c.v., nominated references, or stated qualifications, experience, training or abilities. Where we require third party validation we will tell you how we propose to obtain it;
- your actual or possible work placement;
- your performance appraisals;
- any test or assessment (including medical tests and assessments) that you might be required to undergo;
- our assessment of your ongoing performance and prospects;
- our identification of your training needs;
- suggestions we may make to you, whilst you remain registered with us, for further training in connection with work of the type that you are seeking through us;
- any workplace rehabilitation in which you and we are involved;
- our management of any complaint, investigation or inquiry in which you are involved;
- any insurance claim or proposal that requires disclosure of your personal or sensitive information;
- any reference that we may give concerning your work;
- our statutory compliance obligations;
- payroll functions;
- determining what (if any) fees may be payable by our clients in respect of your actual or potential work placements.
Your personal information may be disclosed to…
- potential and actual employers and clients of ACOS Personnel
- a person who seeks a reference about you;
- other members of the [ACOS Group Pty Ltd;
- our insurers;
- a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information;
- a Workers Compensation body;
- our contractors and suppliers – e.g. our payroll services providers, I.T. contractors, internet service suppliers and database designers, some of whom may be off shore;
- a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you;
- any person with a lawful entitlement to obtain the information;
Disclosure of your personal information to overseas recipients We are not likely to disclose your personal information to overseas recipients. However, we cannot guarantee that any recipient of your personal information will protect it to the standard to which it ought to be protected. The costs and difficulties of enforcement of privacy rights in foreign jurisdictions and the impracticability of attempting to enforce such rights in some jurisdictions will mean that, in some instances, we will need to seek your consent to disclose. However, we will take steps as are reasonable in the circumstances to ensure that an overseas recipient does not breach the Australian Privacy Principles in relation to the information. Electronic Transactions. We conduct transactions electronically as well as in hard copy and by face to face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information.
Access to and correction of personal information You may request that we correct the personal information that we hold about you if you consider it to be inaccurate, incomplete, out-of-date or misleading. We will take reasonable steps under the circumstances to correct the information as quickly as possible. Please email or contact our Privacy Co-Ordinator. The request to correct your information will be at no cost to you.
Inquiries and Complaints You can make further inquiries or complaints about our privacy procedures to our Privacy Coordinator whose contact details are detailed in this Policy. We will deal with such a complaint by reviewing, addressing and responding to your complaint within within 10 working days. There may be situation where our response may be delayed further due to the content of the complaints, if this happens we will endeavor to respond to your complaint within a reasonable time. If, however you are not satisfied with our response to your complaints, you can refer your complaints to the Privacy Authorities in your national, state or territory jurisdiction: Australia; ACT; NSW; NT; QLD; SA; TAS; VIC; WA; New Zealand